Duties Of Human Resources Assistant – As a human resources (HR) assistant, you help HR managers facilitate the hiring and development of employees. In your capable hands, basic duties and administrative tasks like recruiting, data entry, payroll and employee support are dealt with instantly.
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Duties Of Human Resources Assistant
Recruiters looking to hire HR assistants want candidates who are familiar with the ins and outs of talent management in an organization.
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Your resume will demonstrate your expertise in assisting organizations and employees in their daily business activities.
In the work experience section of your resume, show how you’ve facilitated recruitment and retention by taking care of the little things and keeping the workplace happy.
You’ve probably been involved in the hiring process in your previous roles, so you know this better than anyone: Add quantitative metrics to your work experience descriptions to help convince recruiters that you’re right for the job.
Human resources assistants help recruit and manage employees, so they must be organized and skilled at problem-solving. Since they also communicate with employees on sensitive matters such as salaries, promotions, etc., they must have strong written and verbal communication skills as well as conflict resolution skills.
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While HR assistants are in demand in all types of companies, from corporate to small and medium-sized enterprises (SMEs), the duties and requirements of each position will vary significantly. Therefore, you should choose the appropriate resume template and tailor your resume to the specific company you are applying for.
Since an HR assistant is a lower-level employee in the human resources department, you will likely submit your job application to the human resources manager. On the job, you’ll likely be the point of contact for all HR-related enquiries, whether internal or external, and you’ll be in contact with recruiters and other HR staff as part of your day-to-day work. Responsibilities.Templates Business Plan Kit Legal Contracts Human Resources Start a Business Sales & Marketing Finance & Accounting Administration Production & Operations
This Human Resources Assistant Job Description template is 2 pages long and is the MS Word file type listed in our Human Resources documents.
Page 1 Job Description Human Resources Assistant Brief Description The human resources assistant position involves compiling and maintaining personnel records and recording data for each employee, such as addresses, weekly wages, absenteeism, sales or production volume, capacity and Supervisory report on date and reason for termination. It also includes compiling and typing reports from work books, recording work books, searching employee files, and transmitting information to authorized persons. Duties • Answer questions about testing, eligibility, salary, benefits and other relevant information; • Organize advertising or publication of job vacancies and inform qualified workers about the availability of jobs; • Prepares reports and documents related to personnel activities; • Review employee files to respond to inquiries and provide information for personnel actions; • Explain to company people
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The Business in a Box template is used by over 250,000 companies in the United States, Canada, United Kingdom, Australia, South Africa, and 190 countries around the world. Successful small businesses grow. And with that growth comes the need to involve the human resources function in the management of the organization.
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The duties and responsibilities of an HR assistant can make things run smoothly and eliminate unnecessary conflicts in the workplace.
An HR assistant is a person who handles day-to-day HR responsibilities and serves as a liaison between the organization, employees, and benefits providers.
Managing the HR function may be a part-time responsibility for smaller organizations or a full-time position for larger organizations.
Responsibilities that include gathering necessary employment information (such as I-9), employment applications, background checks, reference checks, resumes, and benefits information.
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This also includes being the point person for candidate questions and the flow of information between the organization and the job candidate.
For example, a human resources assistant may be the contact person who relays information between the hiring manager and the job candidate.
The Human Resources Assistant is often responsible for orienting new employees to the organization and is the point of contact for all new employee issues.
Onboarding is one of the key responsibilities of an HR assistant. This role helps ensure the successful transition of new employees into their new work environment.
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An effective onboarding process might include going through a new employee orientation checklist and making sure new employees have an assigned phone, computer login, workstation, office keys, etc.
This may also include welcoming new employees to the office by introducing them to colleagues and other key staff members.
Payroll processing may include accounting for all hours worked and tracking any vacation or sick time and entering it into the payroll system.
An HR support staff may also answer payroll questions, gender pay gap issues and facilitate resolution of payroll errors.
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Maintaining employee records is an important business function. And the larger the organization grows, the more important these records become.
The HR Assistant is responsible for maintaining organized and updated HR files. This includes paper files, digital HR records, and FLSA compliance.
For example, records may include information about employee benefits, employment status, paid time off, sick leave, or another employee’s non-productive hours.
A human resources assistant may serve as a liaison between the organization and insurance or pension providers.
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This includes adding or removing employees from the benefits program and answering questions or helping resolve benefits-related issues that may arise.
For example, when an employee leaves a job a human resources assistant might call the insurance company and enroll them in COBRA benefits.
Well-maintained HR files are the result of ongoing file audits. This important job responsibility works to ensure that records are accurate and up to date.
The HR Assistant is responsible for performing HR file audits to ensure that all required documents are collected and maintained in employee files.
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For example, a file audit may look at all employee files to ensure that I-9s are complete and available in each employee file.
The human resources assistant often acts as an employee advocate and communicates employee problems and concerns to management for solutions. Issues can be as sensitive as inappropriate contact with another employee or as simple as explaining mileage rates.
For example, an HR assistant can help employees understand what the current mileage rates are so they can take advantage of that benefit.
They are the eyes and ears of the employees and alert management to underlying problems that may need to be addressed.
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For example, let’s say your organization has just completed an employee satisfaction survey; The human resources assistant may be the person who communicates about issues revealed through this employee feedback process.
However, as an organization grows, supporting employees becomes more complex. The more employees you have, the more specialized HR becomes.
Large organizations may have human resources staff who specialize in specific areas, such as compensation, benefits, employment or labor relations.
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